MONITORING AND EVALUATING THE CYPP

The CYPP Delivery Plan will be monitored using a combination of reviewing processes, as shown below.

Bi-Monthly review - The Joint Commissioning Board meets every two months. At each meeting a representative for a priority outcome/vulnerable group/theme will be expected to attend. The representative will provide a report, speak to this report and answer any questions at the meeting.

Six month review - ALL those (partnerships and people) responsible for a priority outcome will be expected to contribute towards the six month review by completing a self-assessment.

The Joint Commissioning Board will provide the selfassessment template and will offer support, advice and guidance to those completing it.

The purpose of this review is to:

• Ensure the Joint Commissioning Board has an understanding of what progress is being made and where progress is not being made as well as expected
• Enables the Joint Commissioning Board to offer dedicated support to those that need it most
• Enables the Joint Commissioning Board to report to the CTSP about areas that are doing well/not so well and identify further support mechanisms etc

Twelve month review and annual report - ALL those (partnerships and people) responsible for a priority outcome will be expected to contribute towards the twelve month review, by completing a self-assessment. The Joint Commissioning Board will provide the selfassessment template and will offer support, advice and guidance to those completing it.

The Joint Commissioning Board will use this information to prepare a CYPP Annual Report and to make recommendations to the Children’s Trust Strategic Partnership as to whether a priority should remain as a priority.

Three year assessment of need - Every three years an exercise will be conducted that produces a written assessment of need.

The assessment of need will follow a similar, but updated and improved format of the Children’s Trust’s Needs Assessment 2009. The Joint Commissioning Board will be responsible for producing this.

Information from this exercise will be utilised by the Commissioning Board in making recommendations as to what priorities exist. This means:

• New priorities may be identified
• Existing priorities may no longer be recommended.

This exercise will feed into the development of the three year delivery plans.

Three year delivery plans - Three year delivery plans will be set up to cover the following years:
2010 – 2013
2013 – 2016
2016 – 2019
2019 – 2022
2022 – 2025

The first three year delivery plan, for 2010-2013 will include the following information for ALL priority outcomes:

• Name of priority
• Who is responsible for this
• What key actions will be taken to improve the picture
• Links to the Local Area Agreement (LAA) and National Indicator Set (NIS)
• Financial breakdown

The remaining three year delivery plans, covering 2013- 2025, will provide information on those priorities that are still considered current priorities.

Information will be provided on:

• Name of priority
• Who is responsible for this
• Links to the Local Area Agreement (LAA) and National Indicator Set (NIS)
• Financial breakdown (this will include a breakdown over the previous three years as well as planning for future years)
• A Review of the previous three years

- What is the current picture for this outcome - this will be based on the previous 3 years and will relate to outcomes. This will be prepared using information provided in the previous three year twelve month reviews. It should cover what actions have been delivered;
information on performance indicators and targets; what progress has been made/not made and the reasons why

• Looking forward to the next three years

- What key actions will be taken to improve the picture over the next three years

Reviewing the CYPP 2010-2025 – in 2026 - This review will reflect on the fifteen year commissioning strategy. It will make links with:

• The CYPP 2010-2025
• Findings from the monitoring and evaluation of the CYPP through three year delivery plans, annual reviews and three year needs assessments
• The Sunderland Strategy and the Local Strategic Partnership